⚡Stack Radar

To-do Lists · Reviewed 25 Oct 2026

Todoist

Todoist is a cross-platform task manager for personal and team productivity.

from $5 · free tier · todoist.com ↗

Paid against free › To-do Lists › Todoist

Todoist at a glance
16.2MEstimated total trafficModeled monthly visits7.7KRanking keywordsPublic search sample93/100Technical health15 pages checked0Referring domainsLive backlink summary

Overview

01

Summary

The useful answer before the supporting detail.

Todoist is a cross-platform task manager that helps individuals and teams organize work and life S8. It solves the problem of scattered tasks across spreadsheets, inboxes, and messages by providing a central place to capture and manage to-dos S49. Its practical value lies in flexible project organization, priorities, and integrations that turn tasks into an extension of your mind S8.

02

Product identity and positioning

Name, category, positioning, audience, and first-party claims.

  • Identity: Todoist is a task management and to-do list application S8.
  • Core purpose: It helps users get work and life organized by capturing and managing tasks S8.
  • Intended users: Individuals and teams, from tech start-ups to construction crews S8.
  • Product scope: A single app with projects, sub-tasks, views, and integrations, not a platform S8.
  • Positioning: Positioned as a simple yet powerful productivity tool S1.
  • Claimed distinction: Over a decade of refinement to make task capture feel natural S8.
03

Use cases and audiences

Who the product serves and the jobs it is designed to handle.

AudiencePractical use case
IndividualsOrganize personal tasks and projects, such as household chores or vacation planning S79.
TeamsCollaborate on shared projects with assigned tasks and clear responsibilities S8.
Development teamsKeep track of sprints with an agile Kanban workflow S8.
Support teamsTrack and prioritize feature requests from users S108.
Marketing teamsMonitor ad campaigns and track marketing initiatives S49.

Features

09

Features and capabilities

Core functions and evidence-backed product capabilities.

CapabilityWhat it does
Projects & sub-tasksBreak down large tasks into manageable pieces and organize by area S8.
PrioritiesUse color-coded priority levels (1-4) to highlight what matters most S79.
ViewsSwitch between list, calendar, and board layouts to plan and track projects S8.
Natural language inputCapture tasks instantly using easy-flowing natural language S49.
FiltersCreate custom views to see exactly the tasks you need S8.
Team collaborationAssign tasks, share projects, and manage roles and permissions S8.
TemplatesUse 50+ pre-built templates for common workflows S49.
10

Integrations and ecosystem

Connected products, exports, APIs, and workflow compatibility.

Integration or interfaceTypeWhat it enables
Google CalendarIntegrationSyncs calendar events and tasks for a unified schedule view S91.
OutlookIntegrationAdd tasks and manage to-dos directly from Outlook S93.
Chrome & GmailBrowser extensionAdd tasks from anywhere on the web, including Gmail S125.
SlackIntegrationConnect communication and collaboration for task management S150.
ZapierIntegrationAutomate workflows between Todoist and other apps S151.
n8nIntegrationAutomate connections to third-party apps S148.
ChatGPTAI interfaceConnect ChatGPT to get insights and plan your day S89.
APIAPIBuild custom extensions or integrations S125.

Pricing

11

Pricing and plans

Published plans, free access, trials, credits, and pricing limitations.

Plan or offerVerified price and billingIncludedLimits
Beginner$0, always free S79Smart Quick Add, reminders, list and board layouts S795 personal projects, 3 filter views, 5 MB uploads S79
Pro$5 per month, billed yearly ($60/year) S79Calendar layout, more filters S79300 personal projects, 150 filter views, 100 MB uploads S79
Business$8 per user/month, billed yearly ($96/year) plus local tax S79Shared team workspace, roles and permissions S79Up to 500 team projects S79

Competition

12

Competitive landscape

Domains competing for the same organic search demand.

Sampled competitors

CompetitorFirst-page appearancesSampled queriesAverage positionQueries observed
reddit.com2221 3 5 rule, 1-3-5 rule
activecollab.com224.51 3 5 rule, 1-3-5 rule
medium.com214.51-3-5 rule
hubstaff.com1131 3 5 rule
linkedin.com1141-3-5 rule
post-it.com1151 3 5 rule
lifehacker.com1161 3 5 rule
alliedunin.medium.com1161-3-5 rule
facebook.com1171 3 5 rule
notion.com1171-3-5 rule

Website intelligence — Collected evidence

Customers, testimonials, and first-party review claims

No supporting public-page evidence was collected for this category.

Independent review sources discovered

PlatformStatusDiscovered source
Googlediscovered_not_scrapedhttps://support.google.com/googleplay/answer/2651410?hl=en&co=GENIE.CountryCode%3DPH#zippy=
13

AI visibility

Measured ChatGPT and Google AI mentions with cited sources.

AI-assistant referral traffic

  • Estimated current generative-AI referral share: 1.1%
MonthSource
—All AI assistants
—All AI assistants
—All AI assistants

Website intelligence — Collected evidence

Site-stated AI capabilities

Page typeEvidenceSource
featuresIntegrations & AIhttps://www.todoist.com/features
featuresAI toolshttps://www.todoist.com/features
featuresAI agentshttps://www.todoist.com/features
featuresIntegrations & AIhttps://www.todoist.com/templates/feature-building
featuresAI toolshttps://www.todoist.com/templates/feature-building
featuresAI agentshttps://www.todoist.com/templates/feature-building
featuresIntegrations & AIhttps://www.todoist.com/templates/feature-planning
featuresAI toolshttps://www.todoist.com/templates/feature-planning
featuresAI agentshttps://www.todoist.com/templates/feature-planning
featuresIntegrations & AIhttps://www.todoist.com/templates/feature-requests
featuresAI toolshttps://www.todoist.com/templates/feature-requests
featuresAI agentshttps://www.todoist.com/templates/feature-requests
pricingAI featureshttps://www.todoist.com/help/account-and-billing

These are first-party product claims, not independent measurements of AI-search visibility.

14

Marketing opportunities

Actions calculated directly from the collected evidence.

OpportunityRecommended actionEvidence
Competitor gapReview the sampled queries where reddit.com appears.2 first-page appearances across 1 3 5 rule, 1-3-5 rule

Website intelligence — Collected evidence

Website evidence gaps

  • integrations: no usable public page was collected; verify whether the site publishes this evidence.
  • customers: no usable public page was collected; verify whether the site publishes this evidence.
  • reviews: no usable public page was collected; verify whether the site publishes this evidence.
  • changes: no usable public page was collected; verify whether the site publishes this evidence.
  • identity: no usable public page was collected; verify whether the site publishes this evidence.
  • technical: no usable public page was collected; verify whether the site publishes this evidence.

Trust and proof

15

Customers, proof, and reviews

Published proof, customer signals, and review evidence.

Independent reviews

PlatformPageHow it was foundNote
CapterraTodoist Pricing, Cost & Reviews - Capterra UKGrounded web search### Overall rating Based on 2,665 reviews 4.6 ### Reviews sentiment Positive 94% Neutral 6% Negative 1% ... not many con's to do with todoist, would be good to see an increase in boards available, definitely worth paying for if you utilise this
Product HuntTodoist Reviews / Product HuntGrounded web searchReviewers largely see Todoist as a dependable, low-friction task manager that works especially well for personal use and small teams. They repeatedly praise its simple interface, fast task capture, natural language input, recurring tasks, cross-device consistency, and strong integrations, especially with Google Calendar. Several say they return to it after trying heavier tools because it stays focused and reliable. Weak spots are less about bugs than missing depth: better AI and automation, full
Software AdviceTodoist User ReviewsGrounded web search# Todoist User Reviews ## Overall Rating 4.6 ## Ratings Breakdown 5 (1,773) 4 (721) 3 (149) 2 (13) 1 (9) ## Secondary Ratings Ease-of-use 4.6 Customer Support 4.4 Value for money 4.5 Functionality 4.4
Forbes AdvisorTodoist Review: Features, Pros & Cons – Forbes AdvisorGrounded web searchTodoist has a good reputation in the task management space. This is reflected across three popular review sites ... , slow customer support and the lack of advanced features such as time tracking. All of the views fall in line with my experience.
toolradar.comTodoist Reviews, Pricing & Alternatives (2026) - 4.6/5Grounded web search## Ratings Across the Web 4.6(3,494 reviews) Todoist holds an aggregate rating of 4.6 out of 5 from 3,494 reviews across G2 and Capterra, last checked September 17, 2026. G2 831 reviews 4.5/5 Capterra 2,663 reviews 4.6/5 Ratings aggregated from
hackceleration.comTodoist Review 2026: Honest Test, Pros, Cons & Real Pricing / Hack'celerationGrounded web searchRecurring tasks are one of Todoist's genuine strengths. The natural language parser understands rules like "every Monday," "every 2 weeks," "every last day of the month," and "every weekday." Complex patterns, every other Tuesday, first Monday of each month, work correctly in our testing. On Pro and Business, custom reminders pair with recurring tasks to give you advance notifications. This is an area where Todoist clearly outpaces basic tools like Apple Reminders or Google Tasks, and matches or
comparedge.comTodoist Review: Features, Pricing & Integrations 2026Grounded web searchA top-rated project management tool with 43 features and a free plan - excellent for Individuals & ... teams. 4.6Editorial rating Best for: Individuals & small, agile teams From $7/mo Top Pros - Natural language input for quick task creation (e.g.,
aibuildermarketplace.comTodoist Review (2026): Free Reminds You at Due Time, Not BeforeGrounded web searchWhat they praise - • Fast capture, natural-language scheduling and recurring tasks that just work, consistently across every device — 4.5 on G2 across 816 reviews. - • Pro on annual billing is reasonable for what it does.
G2Pro e contro di Todoist / Preferenze e antipatie degli utentiGrounded web searchGli utenti sperimentano una mancanza di integrazione con strumenti come Google Calendar e Notion, ostacolando l'efficienza complessiva del flusso di lavoro. (3 menzioni) Gli utenti notano le funzionalità limitate di Todoist, che influenzano i compiti avanzati, la reportistica e la collaborazione per i team più grandi. (3 menzioni) ... Gli utenti trovano Todoist costoso per team più grandi, poiché i costi per posto aumentano e si considerano alternative. (2 menzioni)

Customer proof

No named customers, testimonials, or customer case studies were found.

Independent mentions

  • Big fan of todoist. I've been using it for less than a month... / Hacker News — Big fan of todoist. I've been using it for less than a month, but have already s... / Hacker News ryangs on Feb 20, 2024 / parent / context / favorite / on: My productivity app is a never-ending .txt file (2... Big fan of todoist. I've been using it for less than a month, but have already switched to the yearly subscription. I use Obsidian for my notes, but for remembering to do something, I now use Todoist. Any passing thought that I want to deliberately go back to (or even patterns of thinking

External links were grounded in one live web search. Search snippets are leads, not independently scraped page content; rejected links remain available in Review evidence.

16

Company, security, and trust

Ownership, policies, security signals, and public trust evidence.

SignalFindingSource
Company and ownershipAmir S. – Founder & CEOsource
Contact and supportAvailable on phone, tablet, watch, desktop, and the web (yep, all of them)source
Legal and privacyThis website utilizes technologies such as cookies to enable essential site functionality, as well as for analytics, personalization, and targeted advertising. Privacy Policysource
Security and complianceEnterprise-grade security with SOC2 Type II certification.source
Uptime and status pageNot published on the collected pages.—
Domain registered2007-01-05—
Domain expires2027-01-05—

Not found on the collected pages: uptime and status page. This only means Scout did not find it on the pages it read; it says nothing about the company itself.

17

Documentation and product updates

Help resources, product guidance, and visible changes over time.

Not established in the collected sources.

Technical

18

Technical and delivery signals

Delivery model, platforms, API, data ownership, reliability claims and release activity.

SignalFindingSource
Delivery model (cloud, self-hosted, desktop, browser extension)Available on phone, tablet, watch, desktop, and web S49.S49
Platforms and appsSupports Android, iOS, Mac, PC, and web S8.S8
API and extensibility (API, SDK, webhooks, MCP, plugins)Offers a free public API for all plans S79.S79
Data ownership and exportNot published on the collected pages.—
Performance and reliability claimsNot published on the collected pages.—
Release activityNot published on the collected pages.—
19

Measured infrastructure

Domain, certificate, and hosting signals, measured directly.

SignalFinding
Domain registered2007-01-05 — Amazon Registrar, Inc.
Domain expires2027-01-05
TLS certificateAmazon, valid, expires 2027-03-08
Security headersHSTS
Headers not servedCSP, X-Content-Type-Options, X-Frame-Options, Referrer-Policy
Mail handled byaspmx.l.google.com, alt1.aspmx.l.google.com
Nameserversns-1046.awsdns-02.org, ns-158.awsdns-19.com

Not measurable: wayback: rate limited by archive.org, ladder stopped after 1 probe(s). A gap here means the lookup was unavailable, not that the finding is negative.

20

Technical site audit

A bounded multi-page crawl with page-level issues and URLs.

Scout — Bounded technical crawl

  • Pages crawled: 15 of 15 maximum
  • Technical health: 93/100
  • Critical issues: 0
  • Warnings: 13
  • Notices: 18

Issues

SeverityIssueValueAffected URL
warningPage should have one primary H12https://www.todoist.com/
noticeImages are missing alt text172https://www.todoist.com/
warningPage should have one primary H12https://www.todoist.com/
noticeImages are missing alt text172https://www.todoist.com/
noticeImages are missing alt text83https://www.todoist.com/features
warningPage should have one primary H12https://www.todoist.com/teamwork
noticeImages are missing alt text38https://www.todoist.com/teamwork
warningPage should have one primary H12https://www.todoist.com/ai-tools
noticeImages are missing alt text4https://www.todoist.com/ai-tools
noticeMeta description length should be reviewed28https://www.todoist.com/integrations/category/ai-agents
warningPage should have one primary H12https://www.todoist.com/integrations/category/ai-agents
noticeImages are missing alt text2https://www.todoist.com/integrations/category/ai-agents
warningPage should have one primary H12https://www.todoist.com/integrations
noticeImages are missing alt text1https://www.todoist.com/integrations
noticeImages are missing alt text14https://www.todoist.com/downloads
noticeImages are missing alt text40https://www.todoist.com/templates
noticeImages are missing alt text1https://www.todoist.com/toolkit
warningPage should have one primary H12https://www.todoist.com/customers
noticeImages are missing alt text3https://www.todoist.com/customers
noticeImages are missing alt text7https://www.todoist.com/help
warningTitle length should be reviewed84https://www.todoist.com/productivity-methods
noticeMeta description length should be reviewed173https://www.todoist.com/productivity-methods
warningPage should have one primary H12https://www.todoist.com/productivity-methods
noticeImages are missing alt text2https://www.todoist.com/productivity-methods
noticeMeta description length should be reviewed49https://www.todoist.com/inspiration
noticeImages are missing alt text29https://www.todoist.com/inspiration
noticeImages are missing alt text1https://www.todoist.com/pricing
warningDuplicate title in audit sample2https://www.todoist.com/
warningDuplicate title in audit sample2https://www.todoist.com/
warningDuplicate meta description in audit sample2https://www.todoist.com/
warningDuplicate meta description in audit sample2https://www.todoist.com/

Crawled pages

StatusTitleH1sWordsResponseURL
200Todoist \A To-Do List to Organize Your Work & Life22459374 ms
200Todoist \A To-Do List to Organize Your Work & Life22459248 ms
200Features \Todoist11544144 ms
200Team productivity (made simple) - Todoist21371552 mshttps://www.todoist.com/teamwork
200AI Tools \Todoist21496620 ms
200AI Agents Integrations2344217 mshttps://www.todoist.com/integrations/category/ai-agents
200Integrations \Connect your apps to Todoist2462490 ms
200Todoist Downloads \Apps For Every Device1221214 ms
200Free templates for work & life \Todoist11073309 ms
200The Todoist Toolkit1282135 mshttps://www.todoist.com/toolkit
200Customer stories \Todoist2577137 ms
200Todoist Help Center1447161 mshttps://www.todoist.com/help
200[Quiz] Which productivity method is right for you? Get a personalized recommendation2494286 mshttps://www.todoist.com/productivity-methods
200Todoist Inspiration11101461 mshttps://www.todoist.com/inspiration
200Pricing \Todoist1620652 ms

This is a bounded Scout crawl. Core Web Vitals and Lighthouse scores are not claimed unless a dedicated performance audit is connected.

21

Search Console and Analytics

First-party search and behavioral data connection state.

Modeled acquisition channels

ChannelEstimated share
direct78.6%
search8.4%
search organic7.8%
search paid0.6%
social4.4%
social organic4.4%
social paid0.0%
referrals2.8%
paid referrals0.2%
mail4.5%
gen ai1.1%
affiliate0.0%
other0.0%

First-party connections

IntegrationStatusData available after connection
Google Search ConsoleNot connectedClicks, impressions, CTR, average position, queries, pages, countries, and devices
Google AnalyticsNot connectedOrganic sessions, engagement, landing pages, conversions, geography, and devices

No first-party Search Console or Analytics numbers are shown until the site owner authorizes the corresponding Google account. Scout traffic model values above are modeled estimates, not private analytics totals.

Limits and method

22

Limitations and open questions

Known constraints and missing evidence from the collected pages.

The collected pages do not mention any competitors by name. Evidence gaps include lack of detailed pricing for monthly billing, no explicit data export options, and no uptime or performance guarantees. Open questions remain about the full scope of the API and the exact number of integrations beyond the stated 90+.

23

Sources, method, and limitations

Evidence inventory, collection method, provider use, and constraints.

This report is based on 15 collected pages from todoist.com, including the homepage, features, pricing, integrations, and about pages. The evidence catalog includes 154 items, with external proof search limited to one request. Pricing data was verified from the pricing page on 2026-10-23. Limitations include lack of first-party customer case studies and detailed technical documentation.

Paid against free, in your inbox

One job at a time: the paid tools worth paying for, the free ones you can run yourself, and who should pick which.

No tracking pixels. One click to leave. We use your address to send Stack Radar and nothing else. Privacy.